Why do I need an ERP system if I only want to manage procurement?

An ERP system connects procurement with other business processes, ensuring consistent data across departments. This gives you complete visibility into the purchasing cycle, from identifying requirements and placing orders to receiving goods and processing payments, all within one system.

Can I upload supplier price lists and track price history?

Yes. You can import supplier price lists from Excel, while the system retains historical prices from previous purchases. This allows you to monitor price trends and compare supplier terms to make more informed purchasing decisions.

What reports are available in the Procurement module?

Available reports include requisition and purchase order status reports, purchase order analysis, payment schedules and supplier reports. These reports help you monitor procurement costs, payment amounts and delivery deadlines.

Can I generate documents for supplier payments in the system?

Yes. You can create payment requests for treasury approval based on approved supplier invoices and purchase orders. The system shows the amounts associated with each invoice and order, making it easier to track payments and reconcile supplier balances.

Procurement & Supply

Procurement management software

Plan purchases efficiently and keep deliveries under control Manage the entire procurement cycle, from purchase requisitions and supplier selection to goods receipt at the warehouse.

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REQUISITIONS

Centralize purchase requests from all departments

Create requisitions for materials and equipment anytime, anywhere, through the web, desktop or mobile app
Ensure no request is overlooked by streamlining approvals through a centralized procurement management interface
Gain full visibility into every stage of procurement by tracking the status of each requisition and purchase order

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PURCHASE ORDERS

Source quality materials at competitive prices

Eliminate manual data entry by converting approved requisitions into purchase orders with a single click
Keep a complete history of supplier prices, track purchasing trends and select the best offers available
Monitor purchase orders through to delivery by generating them directly from approved requisitions

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FULFILLMENT

Manage supplier relationships effectively

Prevent discrepancies by promptly checking the quality and quantity of goods upon receipt
Strengthen supplier relationships and avoid late-payment penalties by planning upcoming payments
Improve procurement efficiency by managing supplier contracts and payment terms

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BUDGET CONTROL

Keep procurement costs under control

Gain full financial visibility by integrating procurement with budgeting and accounting
Monitor budget performance in real time with detailed spending analysis reports
Maintain control over expenses by tracking and allocating indirect costs to inventory costs

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Explore the capabilities of Procurement and supply

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Requisitions

Centralize all purchase requests and process them without overlooking any requisitions.

Purchase orders

Monitor delivery schedules and order statuses by managing supplier purchase orders in one system.

Invoices received

Prevent payment delays by routing supplier invoices through centralized treasury approval workflows.

Goods receipt notes

Identify discrepancies immediately upon receipt by checking delivered quantities and items against the delivery documents.

Additional expenses

Track the actual cost of purchased goods by allocating delivery charges and other procurement expenses.

Supplier price updates

Keep purchase orders accurate by maintaining up-to-date supplier prices.

Purchase planner

Automatically generate purchase orders when inventory reaches minimum stock levels.

Accounts payable

Prioritize supplier payments by monitoring outstanding balances and payment due dates.

Purchase order analysis

Get a clear overview of procurement activities by consolidating all purchase orders into one report.

Discover how FirstBit ERP can help your business

A professional team, prompt support, and a deep understanding of the specifics of UAE legislation and regulatory requirements. We especially appreciate the personalized approach and the willingness to adapt solutions to our needs. We thank First Bit for a reliable partnership!

Galina

Senior accountant at VAT-OK LLC

A professional team, prompt support, and a deep understanding of the specifics of UAE legislation and regulatory requirements. We especially appreciate the personalized approach and the willingness to adapt solutions to our needs. We thank First Bit for a reliable partnership!

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Who can benefit from this module

Finance manager

Keep supplier payments and accounts payable under control.

Procurement specialist

Speed up requisition and purchase order processing.

Procurement manager

Reduce procurement costs and minimize supply disruptions.

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We'll show you how 1C can meet your business needs and help you find the right solution during a personalized demo.

Frequently asked questions

Can't find the answer you're looking for? We're here to help.

The Procurement & Supply module uses the same centralized data as the rest of FirstBit ERP. Requisitions, purchase orders, goods receipts and supplier invoices are automatically synchronized with related processes and documents across the system.

The system records changes and updates relevant information, including prices and terms, delivery schedules, order statuses, amounts and currencies, budget limits, supplier details and product information.

Can't find the answer you're looking for? We're here to help.

See FirstBit ERP in action

We'll show you how our system addresses your unique business challenges during a personalized demo. After the demo, you'll receive a proposal tailored to your organization's needs.

Request a demo

See FirstBit ERP in action

We'll show you how our system addresses your unique business challenges during a personalized demo. After the demo, you'll receive a proposal tailored to your organization's needs.

Request a demo